Privacy Policy

Last updated: 24 September 2026

Activity Circle is operated by Chris Hawkins trading as Activity Circle.

This Privacy Policy explains how Activity Circle collects, uses and protects personal information when you visit activity-circle.com, purchase a resource, download a free resource, contact us or otherwise interact with the website.

For the purposes of UK data protection law, Chris Hawkins trading as Activity Circle is the data controller.

Information we collect

Depending on how you use Activity Circle, we may collect:

Your name
Your email address
Your billing information
Details of products you purchase
Information you provide when contacting us
Information you submit through forms on the website
Technical information such as your IP address, browser, device and how you use the website
Cookie and analytics information where applicable

Payment information is processed securely by the payment providers used through our website. Activity Circle does not store your full payment card details.

How we use your information

We may use your personal information to:

Process and fulfil purchases
Provide access to digital products and downloads
Respond to enquiries and provide customer support
Operate and improve the Activity Circle website
Maintain records of purchases and transactions
Prevent fraud, misuse and security incidents
Comply with legal and financial obligations
Send marketing communications where you have agreed to receive them, or where otherwise permitted by law

Our lawful bases for processing

Under UK data protection law, we need a lawful basis for using personal information.

Depending on the circumstances, we rely on:

Contract
Where processing is necessary to provide something you have purchased or requested from us.

Legal obligation
Where we need to retain or process information to comply with legal, accounting or tax requirements.

Legitimate interests
Where necessary for the reasonable operation, security and improvement of Activity Circle, provided those interests do not override your rights and freedoms.

Consent
Where you have actively agreed to a particular use of your information, such as receiving certain marketing communications or allowing optional cookies.

Where we rely on consent, you can withdraw that consent at any time.

Email marketing

If you choose to receive Activity Circle news, resource ideas or offers, we may use your name and email address to send these communications.

You can unsubscribe at any time using the unsubscribe link included in our emails or by contacting us.

Where consent is required for electronic marketing, we will ask you to actively opt in rather than assuming consent.

Downloading or purchasing a resource does not automatically mean you have agreed to receive unrelated marketing communications.

Free resources

Some Activity Circle resources may be available free of charge.

Where a free resource can be downloaded directly, we do not require personal information unless this is clearly stated.

Where we ask you to provide information before accessing a resource, we will explain how that information will be used.

Purchases and digital products

When you purchase a Premium Resource Pack, we collect the information necessary to process your order and provide your digital product.

Our ecommerce website is provided using Wix, and payment transactions may be processed by Wix and/or the payment provider shown during checkout.

These providers process information according to their own privacy policies and data protection obligations.

Contacting us

If you contact Activity Circle, we will use the information you provide to respond to your enquiry and, where necessary, resolve any issue relating to your account, purchase or use of our resources.

Please do not send confidential medical or sensitive personal information through our contact form unless it is necessary for us to deal with your enquiry.

Cookies and analytics

Activity Circle uses cookies and similar technologies to operate the website.

Some cookies are necessary for functions such as shopping baskets, checkout and security. Other cookies may be used for analytics, preferences or marketing.

Where required, optional cookies will only be used after you have made your cookie choices.

More information is available in our Cookie Policy.

Who we share information with

We do not sell your personal information.

We may share information with service providers where necessary to operate Activity Circle, including:

Website and ecommerce providers
Payment processors
Email and communication providers
Analytics and website security providers
Professional advisers where necessary
Government, regulatory or law-enforcement bodies where legally required

We only share information where there is an appropriate reason to do so.

International data transfers

Some of the service providers used to operate Activity Circle may process information outside the UK.

Where personal information is transferred internationally, we expect our service providers to use appropriate safeguards required by applicable data protection law.

How long we keep your information

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected.

Different retention periods may apply depending on the information involved. For example, transaction and accounting records may need to be retained for longer to meet legal and tax obligations.

When information is no longer required, it will be deleted or anonymised where appropriate.

Your rights

Depending on the circumstances, UK data protection law may give you the right to:

Ask for a copy of the personal information we hold about you
Ask us to correct inaccurate information
Ask us to delete your information
Ask us to restrict how information is used
Object to certain uses of your information
Request transfer of certain information
Withdraw consent where we rely on consent

You also have an absolute right to object to the use of your personal information for direct marketing.

To exercise any of these rights, contact us using the details below.

You also have the right to raise a concern with the Information Commissioner's Office (ICO) if you are unhappy with how your information has been handled.

Keeping your information secure

We take reasonable measures to protect personal information against loss, misuse, unauthorised access, alteration or disclosure.

However, no internet-based service can guarantee absolute security.

Children's privacy

Activity Circle resources are primarily intended for adults providing care, support or activities.

We do not intentionally collect personal information directly from children through the website.

Changes to this policy

We may update this Privacy Policy from time to time, for example if our services, website functionality or legal obligations change.

The latest version will always be published on this page together with the date it was last updated.

For questions about this Privacy Policy or how Activity Circle uses your personal information, contact:

Chris Hawkins trading as Activity Circle
Website: activity-circle.com
Email: Please use our contact us page [Linked in footer and main menu]